Collection ID: COL 5 (VAD5323)
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Collection context

Summary

Creator:
Smith, Mary Perry, 1926-2015 and Black Filmmakers Hall of Fame, Inc.
Abstract:
This series contains financial documents generated by the Black Filmmakers Hall of Fame's operations and activities as well as a small number of legal documents.
Extent:
18 Boxes
Language:
Materials are in English
Preferred citation:

[item], Mary Perry Smith Black Filmmakers Hall of Fame Archives Collection, Special Collection COL 5, Black Film Center & Archive, Indiana University, Bloomington.

Background

Biographical / Historical:

The Black Filmmakers Hall of Fame, Inc. (BFHFI) was founded in Oakland, California in 1974. The BFHFI began as a collaboration among Roy Thomas from the Afro-American Studies Department at UC-Berkeley, Mary Perry Smith, who was the co-chairperson of the Cultural and Ethnic Affairs Guild and at the Oakland Museum, and Sonny Buxton of the San Francisco Bay Area station KGO-TV.

The BFHFI identified itself as an organization "dedicated to influencing Black images portrayed in film and television through education, the nurturing of current independent filmmakers and the preservation of contributions by Black artists" (BFHFI 20th Anniversary Celebration Program). Throughout its existence the BFHFI presented award ceremonies honoring contemporary and historic figures in black filmmaking. Notable programs established by the BFHFI include the Oscar Micheaux Awards Ceremony, the International Black Film, Video & Screenplay Competition, the Black Filmworks International Film Festival, and the Sidney Poitier Fellowship. Additionally, educational programs, various symposia, and lecture series on black film were conducted throughout the life of the organization.

The BFHFI initially operated in partnership with the Oakland Museum, later incorporating itself as an independent, non-profit organization in 1978. Attempts to establish a dedicated museum and permanent home for the BFHFI were ultimately unsuccessful, although the BFHFI did begin acquisition of collections for this proposed museum.

The final Oscar Micheaux Awards ceremony was held in 1993, the 20th anniversary of the founding of the event. The BFHFI continued to present the Black Filmworks International Film Festival and Black Independent Film, Video & Screenplay Competition through 2003.

For a more detailed administrative history, a biography for Mary Perry Smith, and a listing of other series, please see collection overview (http://purl.dlib.indiana.edu/iudl/findingaids/bfca/VAD4347).

Scope and Content:

This series contains financial documents generated by the Black Filmmakers Hall of Fame's operations and activities as well as a small number of legal documents.

Subseries 11.1. consists primarily of vendor invoices and correspondence such as notices of change in services and past due notices.

Subseries 11.2. includes county and federal tax returns, audited financial statements for 1989-1994, tax portfolios for 1997-2004, and tax documents generated by Grant and Smith on behalf of the BFHFI from 1997-2007.

Subseries 11.3. includes six legal documents related to the BFHFI as well as settlement documentation for the Sammy Davis, Jr. estate (connection to the BFHFI currently unclear).

Subseries 11.4. consists of documents related to the BFHFI's loans and financial accounts as well as budgets and reports while 11.5. contains documents related to the BFHFI's efforts to secure funding including grant proposals and reports to several California and City of Oakland granting agencies and the NEA. There is a significant amount of cold correspondence sent out to potential donors and their responses.

The materials in subseries 11.6. include payroll information and cancelled checks. Due to the high amount of sensitive information in this series, the boxes are unprocessed and remain closed to the public.

Given the complicated nature of the collection, it was not always possible to extract all financial documents directly related to specific BFHFI events and actives into this series, so much of it still resides within the folders for those events and activities (see main collection overview at http://purl.dlib.indiana.edu/iudl/findingaids/bfca/VAD4347). When possible, the existence of a significant financial document has been indicated in the item description.

Acquisition information:
The material in this series is part of a collection donated by Mary Perry Smith to the Indiana University Black Film Center Archive in January 2014.
Processing information:

Processed by Ronda L. Sewald.

Completed in 2016.

Arrangement:

This collection is arranged into the following series with this series containing six subseries:

  1. Collection overview
  2. Series 1. Publicity Materials
  3. Series 2. Oscar Micheaux Awards Ceremony and Gala
  4. Series 3. Film Lecture Series and Symposiums
  5. Series 4. Black Filmworks and Independent Film, Video & Screenplay Competition
  6. Series 5. Sidney Poitier Fellowship Competition
  7. Series 6. Miscellaneous BFHFI events files
  8. Series 7. BFHFI event recordings
  9. Series 8. Board and committee documents
  10. Series 9. General correspondence
  11. Series 10. HRMS, volunteer, and staff documents
  12. Series 11. General financial, fundraising, and legal documents
  13. -- Subseries 11.1. Vendor files, 1977-2011
  14. -- Subseries 11.2. Tax documents, 1977-2007
  15. -- Subseries 11.3. Legal documents, 1981-2002
  16. -- Subseries 11.4. Loans, budgets, reports, and financial statements, 1974-2007
  17. -- Subseries 11.5. Donor and fundraising files, 1983-1996
  18. -- Subseries 11.6. Restricted materials
  19. Series 12. Memorabilia and artifacts
  20. Series 13. Third party publications
  21. Series 14. Research files
  22. Series 15. Mary P. Smith's files
  23. Series 16. Miscellaneous
  24. Series 17. Phil Moore Collection (Inventoried as if separate collection due to size)
  25. Series 18. Photographs (undergoing processing)
  26. Series 19. Born-digital materials (undergoing processing)
Accruals:

2016 accruals are stored in box AC 4.

General note:

In 2022, the Black Film Center/Archive (BFC/A) transitioned to its current name, the Black Film Center & Archive (BFCA). This finding aid was created under the organizational name Black Film Center/Archive. Upon this organizational name change, all previous references to the BFC/A were updated in this finding aid to match the current name, Black Film Center & Archive.

Access

RESTRICTIONS:

Unless otherwise noted, the materials in this series are open to the public.

TERMS OF ACCESS:

Materials may be used in-house at the BFCA; duplication permitted only with permission of the Archivist.

PREFERRED CITATION:

[item], Mary Perry Smith Black Filmmakers Hall of Fame Archives Collection, Special Collection COL 5, Black Film Center & Archive, Indiana University, Bloomington.

CAMPUS:
Indiana University Bloomington
LOCATION OF THIS COLLECTION:
1320 East Tenth Street
Herman B Wells Library, Room 044
Bloomington, Indiana 47405-7000, United States
CAMPUS:
Indiana University Bloomington
CONTACT:
812-855-6041
bfca@indiana.edu