Collection context
Summary
- Creator:
- Bayh, Birch, 1928-2019
- Abstract:
- Consists of files generated in management of the office, including specifically designated files of the administrative assistants (chiefs of staff) and executive secretary (1964-1969).
- Extent:
- 80 linear feet (64 cartons)
- Language:
- Materials are in English .
- Preferred citation:
[item and date], [folder title and date], [subseries], Office Management Files, Birch Bayh Senatorial Papers, Modern Political Papers Collection, Indiana University Libraries, Bloomington.
Background
- Biographical / Historical:
The original 1963 office was divided into four units overseen by Administrative Assistant Robert Keefe: Legislation, Department Relations, Press, and Services. Legislative staff was headed up by Robert Pitchell and under him Larry Conrad, with two legislative aides. With Bayh's assumption of the chairmanship of the Judiciary Committee's Subcommittee on Constitutional Amendments at the end of September 1963, Larry Conrad became his chief counsel in that role. Shortly after Pitchell's departure in early 1964, Clark F. Norton left his administrative and teaching positions at DePauw University to join the staff as legislative assistant. His "Executive Secretary" files, covering 1964-1969, indicate both his broader interests and his involvement in helping the office transition from a code-based filing system to a topical system. They have been kept separate within the Office Management Series and overlap to some extent with the Legislative Assistant's files in the Legislative Administration files of the Legislative Activity and Administration Series.
By 1969, AA Robert Keefe had restructured the office to resemble a typical Senate office, with departments for legislation, Indiana affairs, press, political matters, and office mamagement housed in separate rooms. Each department had key positions, a secretary, support staff, and interns.
By mid-1971, when Bayh was aspiring to a presidential nomination, his office included 40 Senate staff members, plus eleven to support to his chairmanships of the Judiciary Committee's Subcommittee on Constitutional Amendments (3) and Subcommittee to Investigate Juvenile Delinquency (8) and the Public Works Committee's Subcommittee on Roads (1); 23 on his political Bayh Committee, and 43 part-time employees and interns.
For the rest of his Senate tenure, his staff would range from 30 to 40, not including part-time employees and interns. Multi-tasking, based on areas of expertise would be a characteristic of staff throughout.
- Scope and Content:
The Office Management files pertain on the whole to the running of the office per se, as opposed to documents relating to the various departments (Legislative, Press, Indiana), committees or subcommittees, or political matters. This distinction is somewhat blurred by that fact that Administrative Assistants were engaged in legislative and political activities as well as special projects in Indiana, thus their files overlap with those in other series in the collection. Further, the Executive Secretary's files, created by Clark F. Norton when he joined the staff in 1964, represent a central filing system encompassing not only office files but topics and legislative matters, again overlapping with files in other series.
Within the Office Management Files by Congress, the Administrative subseries includes appointment books, mail reports and schedules. The Correspondence subseries consists of substantive letters with various individuals, organizations, and industries as well as letters of congratulation or condolence and thank-you letters from Bayh. It also includes personal letters and correspondence with the White House. Mail contains invitations; patronage and employment requests; thank-you notes received; and constituent requests for information, autographs, photographs, memorabilia, American flags, and Congressional directories. The Trips subseries includes itineraries as well as correspondence before and after trips.
For an overview of the entire Birch Bayh Senatorial Papers collection, click here.
- Acquisition information:
- Gift, 1981.
- Processing information:
Processed by Danielle Emerling, Lindsay Kenderes, and Kate Cruikshank.
Completed in 2018. Partial funding for processing was provided by a grant from the National Historic Publications and Records Commission of the National Archives (2010-2012).
- Arrangement:
The Office Management Files are arranged into the following subseries: Administrative Assistant, Executive Secretary, and Office Management Files by Congress. Subseries within this last are Administration, Correspondence, Department Relations (1963-1964 only), Mail, Mailings, Staff Files, and Trips. Files are arranged alphabetically by topic and then chronologically within the topic.
Letter-size documents and legal-size and other oversize documents are stored in separate containers. The folder list groups all folders on a given topic together regardless of size, with indications to the left of the relevant box number. Folders with no box number are in the box last indicated above them.
Indexed Terms
- Names:
- Bayh, Birch, 1928-2019
Access
- RESTRICTIONS:
-
There are no access restrictions for this collection. However, it is in offsite storage, thus arrangements for use must be made in advance.
- TERMS OF ACCESS:
-
Researchers will be required to sign an agreement to protect third-party privacy with regard to all correspondence. Permission must be obtained for any use beyond conventional academic quotation and citation.
Photocopying and scanning are possible with permission.
- PREFERRED CITATION:
-
[item and date], [folder title and date], [subseries], Office Management Files, Birch Bayh Senatorial Papers, Modern Political Papers Collection, Indiana University Libraries, Bloomington.
- CAMPUS:
- Indiana University Bloomington
- LOCATION OF THIS COLLECTION:
-
Herman B Wells Library E4601320 East Tenth StreetBloomington, Indiana 47405-7000, United States
- CAMPUS:
- Indiana University Bloomington
- CONTACT:
-
812-855-1538congpprs@iu.edu