The Polish Studies Center records span the period from 1975 to 2006 with the bulk of the material created in the period from 1988 to 1999. The records are organized into six series: Administrative files; Conferences; Programs; Publications; Special events, and VHS and audio cassette tapes.

The Administrative files series, 1977-2000, is further organized into six sub-series: Advisory board; Annual reports; Fundraising; Graduate work; Mailing lists; and Subject files. The Advisory board sub-series, 1986-1999, primarily contains correspondence to and from the board members. The correspondence covers a wide range of topics, mentioning meeting plans and agendas, as well as discussing upcoming events, fundraising matters, and various projects that the PSC sought to undertake. The correspondence is arranged alphabetically by the last name of the correspondent and then chronologically within the folder. The Annual reports sub-series, 1977-1997, consists of documents which list and discuss each year's events, the progress of the PSC, and future expectations of the Center. Additionally, the annual reports files contain several memos, correspondence, fliers, and announcements pertaining to the events that occurred that year. Both the folders and the contents of the folders have been arranged chronologically. The Fundraising sub-series, 1980-2000, contains a wide variety of correspondence to donors and numerous organizations. Most letters inquire about whether the organization may be willing to sponsor or provide financial assistance to certain PSC events and projects. In addition to the correspondence, numerous folders contain notes and memos that relate to the planning of specific fundraising efforts. The Graduate work sub-series, 1993-1998, primarily consists of correspondence to applicants informing them that they did not receive a graduate assistantship, though a few other letters discuss various other matters as well, such as permissions to publish photographs and congratulatory notes. Two student papers are in this sub-series as are two different newsletters (a single issue of each), the NATO Review and the Transport Line. The Mailing lists sub-series, 1985-1997, contain a few pieces of correspondence and memos describing the event in question. The Subject files sub-series, 1977-1999, contains a variety of materials on various subjects pertaining to the growth and development of the PSC. The files consist of reports, grant applications, and correspondence. This sub-series contains numerous folders that provide information concerning the origins and history of the PSC; of particular interest may be: Opening Ceremonies of Polish Studies Center, IU-Warsaw Exchange (10th Anniversary), and the Report of the Task Force on the Accomplishments and Future of the PSC. The sub-series has been arranged alphabetically by subject and chronologically within each folder.

The Conferences series, 1982-2000, has been arranged chronologically by conference dates. This series contains thirteen sub-series. While several of the sub-series only have a conference paper, planning materials, some correspondence and/or a brochure, a couple sub-series such as "The Bicentennial of the Polish Constitution of 3 May, 1791 and the Tradition of Polish Democracy" (October 7-8, 1991), 1990-1991 and "In Transition: A Conference on Society, Politics and the Economy in East Central Europe" (September 26-28, 1993), 1991-1995 contain documentation showing the events' origins as well as any post-event accomplishments or publications. Two sets of dates may be found on each folder. The date(s) in parentheses are the actual dates of the conference while the years following the parentheses are the inclusive dates of the materials found in the sub-series. Within each sub-series, the materials have been arranged alphabetically by subject and where applicable, chronologically within each folder.

The Programs series, 1975-2000, series contains twelve sub-series such as the Academic Exchange between IU and Polish Universities, the American Studies Center, the Polish Small Press Development Program (PSPDP), and the Strategic Planning for Polish Higher Education (SPPHE). These sub-series are arranged alphabetically by the subject and chronologically within each folder.

The Academic Exchange between IU and Polish Universities sub-series, 1975-2000, contains the largest amount of materials in the series, including a substantial amount of correspondence, planning materials such as notes and memos, and several reports. A significant portion of this sub-series are the USIA funding applications. These applications occurred on a yearly basis and list the fiscal desires of the PSC to maintain the program as well as describe that year's events and the expectations for the coming year. Another significant program documented in the collection is the American Studies Center, Warsaw University, 1976-1998. The Center was the counterpart to the PSC and the sub-series includes a significant amount of correspondence primarily between the acting directors of the PSC and the American Studies Center. Additionally, the sub-series contains several newsletters describing its own events and various programs it sponsored. Also within this series are records pertaining to the Polish Small Press Development Program (PSPDP), 1997-2000 and the Strategic Planning for Polish Higher Education (SPPHE), 1992-2000.

The Publications, 1971-2006, series contains four sub-series: Fliers; General publications; Monographs; and Newsletters. These sub-series are arranged alphabetically by subject and chronologically within each folder. The Fliers sub-series, 1978-2004, are event announcements that the SPC sponsored or organized, held locally at IU, and were primarily intended for IU students and faculty members. The years correspond to the school year, usually September through April. The General publications sub-series, 1982-1994, consists of a several different papers written by Paul Latawski, Samuel Fiszman, and Zbigniew Lewicki. Also included are several of the Polish Studies Center's own brochures and one issue of the newsletter titled "POST-Date." This sub-series is arranged alphabetically by the author's surname. The Monograph sub-series, 1971-1998, consists of several books published by PSC faculty members that usually resulted from a conference, workshop, or special event organized by the PSC. Included in this sub-series is a copy of Samuel Fiszman's Constitution and Reform in 18th Century Poland: The Constitution of 3 May, 1791 along with numerous letters that he wrote or received while organizing the monograph. Additionally, Tim Wiles' Poland between the Wars, 1918-1939 is also included. These monographs are also listed alphabetically by the author's surname. Finally, the series contains copies of the newsletters that the PSC distributed. Most of the newsletters were written once a semester and summarize that semester's events, faculty changes, and achievements.

The Special events series, 1977-2004, is further organized into thirteen sub-series by event. Like the conferences, two sets of dates may be found on each folder. The date(s) in parentheses are the actual dates of the event while the years following the parentheses are the inclusive dates of the materials found in the sub-series. Within each sub-series, the folders have been arranged alphabetically by subject and chronologically within each folder. These special events varied in form and included a concert, a couple seminars, a workshop, a forum, and a commemoration. While several of the events occurred at IU such as "The Age of Chopin" and the "Environmental Protection in a Changing Eastern Europe" seminar, a couple were held in Washington, D.C., such as the "International Forum: Economic, Military, and Strategic Security in Central Europe." While the majority of the sub-series only offer a small amount of information on the event such as planning notes and a brochure or program, one event, "The Age of Chopin: The Chopin Sesquicentennial Symposium," contains a wider range of materials including publicity information, newspaper clippings, and correspondence between Timothy Wiles and others regarding attendance and funding matters.

The collection also includes born digital records from ninety 3.5 floppy disks that are in box 9. To view these records please contact the Indiana University Archive.

In 2012, a new accession of VHS and audio cassette tapes was added to the collection. These span 1984 through 2000 and consist of recordings of lectures, both outside and at IU, music, events, etc.