The collection spans four boxes of records from GPD organized into three main series, based on the original order of the records as received by the Archives: U.S. Government Agencies, Administrative files, and Subject files.

The U.S. Government Agencies series contains twelve folders with documents spanning 1942 to 2004. The majority of these files are correspondence files between the GPD and various government agencies, such as the U.S. Army Department, U.S. Education Department, and the Foreign Broadcast Information Service, to name a few. Most of the correspondence between the GPD and these various government agencies is in regards to implementing or discontinuing certain programs such as DOCEX, as well as requesting specific documents or choosing from among lists of available publications.

The Administrative files series is made up of thirty-two folders ranging from the years 1944 to 1997. Most folders in this series pertain to policies, procedures, the implementation and maintenance of new systems, or financial reports. There are five folders from 1968 to 1974 that include reports, data and instructions for the Indiana Libraries Serials Data Bank (ILSDB) project, which was a collaborative project between participating Indiana libraries to compile an updated and comprehensive list of their serials. Also of interest in this series is the file "IU Library, GPD Correspondence, 1944-1996" which contains correspondence between the GPD and other IU departments. Among these are mostly requests for documents, but there are also quite a few letters of thanks and praise which highlight several exceptional members of the GPD staff during the 1970s, 80s and 90s.

With eighty-five folders, the Subject files series is the largest of the three, and it takes up the entirety of Boxes 2, 3, and 4. The Subject series contains documents ranging from 1958 to 2005 and there is a diverse range of topics included in this section. From the 1990 guidelines for Americans with Disabilities to information about the Dean Candidates of 1996, the Subject files also contain many GPD statistics and information about the GPD in its early years.